Pros and cons of cloud accounting

Regardless of the size of your business, you cannot do without a professional accountant. All documentation must be completed and collected correctly, submitted to the tax office strictly on time. In fact, the accountant ensures the stability and financial security of the company.

However, novice entrepreneurs often cannot afford the services of a professional accountant, so at first they try to do their own bookkeeping. And this is an absolute plus, since a person who starts his own business is forced to understand tax legislation. This will avoid problems in the future, in addition, it encourages the entrepreneur to further control the quality of the work of a hired accountant.

Cloud accounting will help to significantly reduce the risk of fines and other troubles during tax audits.

What are the advantages of cloud accounting?

First of all – in its availability. Your accountant or you yourself can be located anywhere in the world where there is Internet access – that is, almost everywhere. Accounting is carried out on a dedicated server; in addition, the manager has access to the accounting department from any device.

This means that the entrepreneur can always track the status of the annual tax report, and if some data is in doubt, they can always be checked independently.

Opportunities of cloud accounting

A lot of them! Let’s go in order.

Cloud accounting provides for the correct display and maintenance of calculations in all tax systems that currently exist.
To facilitate the work of an accountant, a tax calendar is integrated into the program, where an individual tax payment schedule is prescribed. The user receives notifications, and all calculations are made in due time.

Carrying out reconciliations with regulatory authorities and sending reports. When calculating payroll in the cloud accounting system, both the calculation and the calculation of taxes are automatically performed.
Collaboration with documents allows you to provide access to the director, accountant, manager, while each receives different access rights.

Where are the downsides?

Actually, there is only one minus of cloud accounting: to use it, you need uninterrupted Internet. But in our age of information technology, when you can catch the Net even in the jungle, this is no longer a problem. Just keep in touch.

What are cloud services

A cloud service is a network of powerful computers that communicate with each other and allow customers to use their resources on the Internet: upload files, store documents, exchange information and work with employees in one file at the same time. In another way, a network of computers is called servers.

They are also called cloud-based, because all information is stored not on any particular computer, but in special storages – we will talk about them a little lower.

For the user, cloud services are programs that allow employees to work remotely and manage business projects. For example, create corporate mail or implement a CRM system for personnel management, and so on.

How cloud services work

Cloud services work in special storages – data centers. In data centers, each client is given a certain amount of space where information can be stored. This eliminates the need to buy or develop your own IT storage infrastructure and manage it.

In addition, cloud services help store more information, since the amount of storage per client can be scaled.

What types of cloud structures exist

All cloud structures work in the “a-S” format – “as a service”. It looks like this: the provider develops and provides programs or services → hosts them in the cloud and offers the end user to use its services.

The client needs to pay a fee and use the technology. And the provider will deal with system updates and technical support for programs.

Cloud services take care of all routine tasks. For example, they reduce the cost of maintaining infrastructure and staff, help create corporate services and provide uninterrupted access to company products.

Cloud services help create secure corporate mail and instant messenger, file and document storage. As a result, employees will be able to communicate through the project management platform, corporate mail or video messengers and work together on tasks.

Why it is safe to trust information to cloud services

Cryptographic protocols, Russian legislation and a special method of data copying are responsible for the security of information stored and transmitted through a system of cloud services. In addition, cloud technologies help protect against DDoS attacks, which are often carried out on companies. These are the principles on which the security of the cloud infrastructure is based.

The SSL protocol is responsible for the safety of information and protection from hackers. When a company employee downloads some information from a cloud service, for example, reporting documents, the file enters a tunnel protected by two layers:

  • transport, through which the file directly goes;
  • a protective SSL Record Protocol that hides information from third parties.

Such a system is used by all the largest banks in Russia to protect client data. A banking security system can be implemented in any company using BaaS.