It is not easy to cope with the amount of information that an accountant operates today on his own. In order to facilitate his work, specialized computer programs, online services and mobile applications have been invented that can automate manual calculations, optimize tasks and effectively allocate working time.
The speed of his work and the correctness of calculations will depend on how much the accountant masters the basic working tools. Over time, each specialist forms his own arsenal of useful assistants that are convenient for him personally. Be it Microsoft Office tools, automated services, or even a simple lined barn book.
The basis of the basics – accounting program
Modern accounting is carried out with the help of software. Large enterprises install powerful software systems. They are designed for several jobs and allow you to solve all accounting tasks: take into account the primary source, collect data from departments, prepare reports for tax or internal analytics according to any given parameters, and much more. The main task of the accountant in this case is to learn how to use all the advantages of automation.
Small companies often choose online services for entrepreneurs on special tax regimes. These software products provide the user with a set of basic accounting operations and up-to-date reporting forms.
Help systems – to know where to ask
Since the information required for the work of an accountant is regularly updated, it is useful to keep a list of sources on hand where you can read about these changes. First of all, these are reference and legal online systems. Access to directories allows an accountant not only to freely navigate documents and articles, but also to draw up internal documents for his company based on them. And, of course, do not forget about specialized information portals that offer expert materials.
Daily accounting tasks become much easier when using special computer programs that are designed to replace piles of business papers and fill them all out by hand. With their help, the input and final execution of accounting documents become much faster.
All those software products differ from each other in that some of them are better suited for some enterprises (taking into account their size, activities and other factors), others for others, and others for others. Thus, the task is to choose the optimal software product suitable for your company.
What operating system will the program run on?
Without going into technical details, we will say that there are only two options – under DOS and under Windows. The vast majority of widely sold programs have versions for both operating systems. We can definitely say that if the optimal program has both versions, you should choose Windows, because it is a more modern operating system and, given the development of software, DOS becomes obsolete very quickly, because it does not provide the capabilities that Windows provides.
However, if the optimal program does not have a version for Windows, but a less suitable one does, buy the optimal one, even if under DOS, since the quality of accounting automation is more expensive than a more modern operating system.
Versions of programs designed for Windows are always slightly more expensive than those for DOS, but their benefits more than cover the extra charge. In addition, more powerful computers are needed to work under Windows (we will talk about this below), and if you do not have Windows installed, you will have to.
Will there be a network program or not?
This is also a simple solution. If several employees work on several computers in automated accounting, then the computers must be networked so that the entries entered by all accountants fall into one common log of business operations, and the program must also be networked, i.e. be able to work simultaneously on multiple computers.
All currently widespread programs have network versions that cost a little more than non-network ones; the work of a program for automating large-scale accounting is generally unthinkable in non-network mode.